Digital document management

A digital DMS offers companies a range of valuable benefits. In addition to reducing costs, document management provides your company with greater efficiency and legal certainty. Daily work processes can be automated with significantly less effort. Seamless digital filing makes your documents easier to find and ensures that all documents are processed and stored in line with compliance requirements. All processes can be handled flexibly and can therefore be flexibly integrated into existing processes. A DMS program can also be linked to other programs (including master systems such as ERP or CRM). Not only do you increase productivity in your company, but you also save an enormous amount of paper. With a digital DMS, the paperless office is definitely possible.

Today, DMS is used successfully in many areas. For example, in the area of human resources. Keeping digital employee files makes it much easier to handle recruitment and personnel administration processes quickly. All relevant data is stored in one place in a legally compliant manner and can be accessed at any time. From confidentiality agreements to employment contracts and references.

In finance and accounting, a digital document management system helps you to manage your financial processes efficiently. From invoicing and recording incoming payments to preparatory bookkeeping.

A digital document management system is also a real asset in the area of marketing and sales. Many collaboration processes can be made simple and efficient with a document management system. From the preparation of quotations and the definition of sales strategies to the creation of marketing documents. And even across national borders and time zones.

Document management is also possible with SharePoint. Microsoft has developed SharePoint as a kind of modular system with which companies can put together the functions that make sense for them. To use the DMS solution with SharePoint, all you need is your Microsoft license. The storage space for the collaboration of your employees is provided via OneDrive or SharePoint. It is also important to use the Microsoft apps that allow shared document creation. All versions of Office 2010 and higher support shared document creation. This enables you and your employees to track the version history of documents at any time. If you use MS Teams as a communication tool in your company, document management with SharePoint offers the option of creating an organized structure for the files exchanged. This improves the clarity of the filing system enormously.

If you need a clearly structured document management system, you can only benefit from our expertise. We have access to tools that are optimally tailored to the needs of your company. When you commission us, we work with you to evaluate the requirements for your document management system and then offer you the right solution.

A digital DMS system offers you important functions that you can use for your company:

A cloud solution saves you the administration of your own server and instead relies on the expertise of experienced service providers. Compared to your own server, a cloud solution is just as secure. After all, even a company-owned server is exposed to potential attacks as soon as it is connected to the internet. This is why it is important to ensure IT security when selecting a cloud solution. A high standard of IT security and the legally compliant storage of data is guaranteed exclusively by hosting in Switzerland. Only here can you be sure that all IT and data protection laws applicable in Switzerland are complied with. This gives you almost 100% control over your documents and data.