Microsoft Teams online video conference meetings: Participate without an account

Sometimes things have to happen quickly! Especially at the moment, when many customers are switching to Microsoft Teams very quickly, there is little time for a detailed introduction and targeted adaptation. Nevertheless, this is important and should definitely be done in these cases. (see also "Why Microsoft Teams can fail")

Today I would like to highlight a very practical function that many people may not have been aware of. Neither was I until recently. Many thanks to Julia for the tip.

It is easily possible for people to take part in Microsoft Teams Online Meetings without having to have a Microsoft account.

February 28, 2021

Hanspeter Lorenz

Microsoft Teams video meetings without an account - how does it work?

To do this, the option that participants can also join an online meeting anonymously must always be activated on the Office 365 environment from which the invitation is sent (within the Microsoft Teams Admin Center).

Meeting-Settings-Microsoft-Teams - innobit ag

Participants can then simply start and join the Teams meeting via their own browser (e.g. Microsoft Edge or Google Chrome) using an invitation link. The necessary steps are documented in this article from Microsoft.

How to give contacts without a Microsoft account access to the online meeting

Step 1:

Organizer generates a Microsoft Teams Online Meeting and sends the invitation (incl. link) to the participants by e-mail.

Example-Meeting-Microsoft-Teams-Link-innobit

Step 2:

The participants open the link at the appropriate time to start the meeting.

Microsoft-Teams-Browser-vs-app - innobit ag

Step 3:

The participant grants access to their audio (microphone) and video (camera; optional, if desired).

Authorizations-Microsoft-Teams - innobit ag

Step 4:

The participant dials into the meeting (Join Meeting).

Microsoft Teams Meeting Join - innobit ag

This makes it simple and straightforward to set up a meeting with different parties and anyone (without any special requirements and based only on their browser) can simply take part in an online session. Naturally including audio, video and screen sharing options.

Do you have any questions or would you like support? We are happy to help and uncomplicated!